View Budget Updates

The 'Change Order' screen within the budget module displays all approved project change orders that have been incorporated into the budget. The grand total of the project budget is appended with the costs of the included change orders and the total amount is used as the baseline to calculate various financial metrics and parameters and the key performance indices of the project. These values are shown in the budget dashboard.  

• General Contractor (GC): The GC has access to a comprehensive list of all change orders incorporated into the project schedule. For change orders involving multiple contractor types, the work assigned to each contractor is displayed as a separate line item, along with their approved estimates.
• Subcontractors (SCs): SCs can view only the change orders that specifically involve their participation.

To view the change orders that impacted the budget

• Open the budget module, if it is not already opened. To do so:
  • Click the app launcherand select 'Finance.'
  • Click 'Budget' on the top.
• Click 'Change Order' on the left.

The list of change orders appended to the project budget is shown:

Search and Filter Options:
Use the 'Search' box located at the top left to find a change order using any value from the table as search criteria
Right-click the column header and customize the display and order of the columns as you wish 
The options at the top right allow you to filter the entries, create nested groups of entries, and manage personalized and customized views of the table. 
Use the links below to learn more about these:
Customize Columns in List Views
Filter Options in List Views
Group and Organize Items in a List View
Manage Custom List Views.

• Cost Code - The code representing the division/category of change work
• CO# - CO Name - Shows the serial number and title of the change order
• Name - The label of the change order
• Quantity - The numeric value of the amount of work required to be done
• Quantity Unit - Units by which the amount of work done is measured
• Effort Hours - The total working time required for completion of the work, in manhours
• Type of Calculation- How the budget amount for this line item is calculated. It is 'Automatic' by default, as the cost values are fetched from the individual estimates submitted by the contractors to whom the work is assigned.
• Total Budget Amount - The total cost of the change order, considered for the budget update.
• Labor - The monetary value of the cost allotted for the wages
• Equipment - The monetary value of the cost allocated for the use of equipment and machinery for the work
• Subcontractor - Expenses related to external subcontracts, if any. 
• Material - The monetary value of the cost allotted for the materials used for the work
• Others - Miscellaneous expenses like transportation, material handling, fees paid to various vendors, agencies, and more.
• Overhead - Operation costs that the company bears.
• Profit - The profit gained by the contractors to whom the work is assigned. 
• Assigned To - The subcontractor company to which the line item is allotted.