Add a New Employee

Admins can enroll employees of any level—from office staff to field workers—granting them access to the Linarc platform to collaborate on their assigned project work. There are two ways to do this:

• Manual Enrollment: Add employees one by one by entering their contact details. This is especially useful when onboarding a single new hire or adding temporary workers like specialized professionals, artisans, truck drivers, or heavy machinery operators.
• Batch Enrollment: To enroll multiple employees at once, you can import their details directly from an Excel spreadsheet, saving you from repetitive manual data entry.

Once a user is added, Linarc automatically sends an invitation to their registered email address with instructions for activating their account. After activation, the user can log in to the web console or mobile app based on their role permissions.

This article explains how to add users manually. For guidance on importing multiple users at once, see Add employees in batches.

To add a new employee

• Log in to the company management console
• Click ‘Employees’  on the top and ‘Add’ on the left

• Click 'Add Row' at the bottom to add a blank row
• Enter the details of the employee:

• First name, Middle Name, and Last name – The full name of the employee
• Department Name - The department to which the employee belongs within your organization (for example, Operations, Finance, Procurement, or Project Management)
• Employee ID – The identification number assigned  to the employee by the company
• Employee Title – The job title of the employee
• Permission level – Choose the role to be assigned to the employee. Access to various web consoles and mobile apps depends on the role. See Employees and Roles for available roles and their privileges.
• Email address – The email address of the employee. The invitation email will be sent to this email address.
• Contact number – The phone number of the employee with the country code.

• Repeat the process to add more employees and workers.
• Click 'Save.'

The employees are moved to the ‘Invited’ tab under ‘Employees'.

An invitation email is sent to each employee with a verification link. The employees, on clicking the verification link, receive an OTP in their email. Upon entering the OTP in the next screen and veryfying thier email, they can set up their passwords. After setting up a password, the employees receive their usernames to log in.

Upon their first login, they will be added as active workers to your company. You can view and manage the details of the workers by clicking the  ‘Active’ tab in the left-hand side navigation. See Manage Employees for more details on managing workers.