Contracts - Overview

The 'Contracts' module provides a solid financial foundation for your project, starting directly from your baseline commitment contract. By uploading your contract and its high-level cost breakdown, you establish a locked financial reference that seamlessly drives your budget, project schedule, and billing workflows from day one.

With the Contracts module, you can:

• Upload and lock commitment contracts with detailed cost breakdowns.
• Automatically generate draft budgets and project schedules.
• Link financial data directly to your Work Breakdown Structure (WBS).
• Automate progress-based billing, pay-apps, and invoice processing.

Note: Linarc currently supports the contract, progressive billing and invoicing feature for subcontractors managing their projects independently as stand-alone projects. Support for integrated projects—where multiple stakeholders such as general contractors, subcontractors, and owners collaborate—will be introduced soon.
What are 'Stand-alone' and 'Integrated' projects?
Stand-alone Project - A stand-alone project is managed independently by a single contractor without involving other subcontractors on Linarc. In this setup, the contractor is solely responsible for planning, executing, and tracking progress. For example, a subcontractor may take on a specific scope of work directly from the project owner or from a general contractor and manage that scope as a complete project within Linarc. The entire workflow—tasks, schedules, costs, and deliverables—remains self-contained under the control of that contractor.
Integrated Project - An integrated project is a collaborative setup where a general contractor (GC) oversees the entire project and coordinates with multiple subcontractors across different trades. The GC creates and manages the project in Linarc, then invites subcontractors to join and take ownership of their respective portions of work. This structure ensures that all stakeholders work in a unified environment, with shared schedules, progress updates, and cost tracking.

Key Features:

Seamless Budget Generation

Once a contract is locked, it becomes the definitive reference for your project's financials. Linarc can automatically generate a draft project budget directly from your contract line items. You can then fine-tune this budget by distributing funds from high-level contract lines into more detailed, hierarchically split budget items.

Schedule and WBS Integration

Move seamlessly from financials to field operations. Linarc can auto-generate a draft task schedule directly from your locked budget. You can use this as a baseline to build a comprehensive, WBS-based project schedule, precisely allocating funds from your budget lines to the associated tasks, activities, and deliverables along your planned timeline.

Dynamic SOV and Budget Modifications

Your budget allocations serve as the reference for generating a planned Schedule of Values (SOV), giving you the flexibility to group specific budget lines into SOV item groups. Because construction is unpredictable, the module also supports comprehensive budget modifications, allowing you to redistribute funds from one item to another as project requirements evolve.

Automated Progress Billing

Streamline your payment cycles and reduce manual entry. Linarc automates the creation of periodic, progress-based billing. By tracking the actual completion percentages of your scheduled tasks, the system automatically generates accurate payment applications (pay-apps) and efficiently processes your invoices.

See the following sections to know more:

• Setup Your Project Contract
• Allocate Funds to Work Items
• View Fund Allocation Log
• Revise Fund Allocations to Tasks
• View Fund Allocation Log
• Lock the Contract
• Add or Remove Contract line items
• Generate Contract based Planned SOV